| Sl. No. | Product Name | Amount | HSN Code | GST Rate (%) | Quantity | Rate | Discount |
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| Sl. No. | Product Name | HSN Code | GST Rate (%) | Quantity | Rate | Discount | Amount |
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A Purchase Order Generator is an online or software tool that automates the creation of purchase orders. Instead of manually writing or editing documents, your procurement or admin team inputs supplier details, item descriptions, quantities, unit prices, delivery dates, and payment terms — and the generator produces a polished, professional purchase order ready to issue.
For businesses, the PO is more than a “shopping list.” It becomes a legally enforceable document once accepted by the vendor, protects both parties, and acts as a key record in audits and internal controls.
Generate POs with a clean, uniform layout that includes your company logo and details, giving every document a professional touch.
Minimize manual errors or mismatches in quantities, prices, and totals through built-in auto-calculations.
Easily review, share, or approve POs within your team or with suppliers — all online, without endless email chains.
As your procurement grows, generate and manage more POs effortlessly without juggling multiple files.
Include GST, shipping charges, and discounts directly in the PO — the system auto-calculates totals instantly.
Download POs as PDFs for instant sharing or safe storage, ensuring you always have a clean digital copy for reference.
The tool is built for all types of businesses, including:
Retailers & distributors
Manufacturers & traders
Startups & MSMEs
Procurement & finance teams
Freelancers providing services
If you buy or sell regularly — this tool simplifies your paperwork.
| Field | Description / Purpose |
|---|---|
| PO Number / Identifier | Unique reference to track and match with invoices |
| Issue Date / PO Date | When the order was placed |
| Supplier / Vendor Details | Name, address, contact person, tax registration |
| Buyer / Company Details | Company name, billing address, contact |
| Item / Service Description | What exactly is being ordered, specifications |
| Quantity & Unit / Measure | Number of units and unit measure (e.g., kg, pcs) |
| Unit Price / Rate | Price per item or service |
| Total Amount / Subtotal | Quantity × Price (plus any discounts) |
| Taxes / GST / VAT | If applicable |
| Shipping / Delivery Terms | Delivery address, delivery date, mode |
| Payment Terms | Payment schedule, due date, late payment penalties |
| Additional Notes / Terms & Conditions | Extra clauses, special instructions |
| Signature / Authorization | Approver’s signature or digital sign off |
Inconsistent formats that confuse vendors
Calculation errors in quantities or totals
Lost versions across emails or drives
Lengthy approvals and poor visibility
Audit headaches at year-end
TallyPrime is a complete business management software to manage your business easily, faster, and efficiently. Access to complete features, from billing to insightful reports.
Accounting and Billing | Inventory Management | Insightful Business reports | GST Returns and reconciliation | Connected e-invoice & e-way bill solution | Cash and Credit Management | Security and user management
Yes. Our PO generator allows you to upload your company logo, choose templates, adjust field labels, and apply color schemes so every purchase order reflects your brand identity.
Yes, once the vendor accepts the purchase order, it forms a legally binding agreement between buyer and supplier. A well-structured PO helps avoid misunderstandings and protects both parties.
You (as the business user) can set up multi-level approval rules. For example, if the order value exceeds ₹50,000, it must go through the manager for sign-off before being issued to the supplier.
Yes, we support export and API integrations so you can sync PO data automatically with your accounting, ERP, or inventory systems, eliminating double data entry.
All generated POs retain an audit trail (who created, edited, approved, and when). Data is stored securely, with role-based access controls.
